Executive Assistant

To apply for this position submit a cover letter, resume and 3 professional references here. Applications accepted through March 31, 2017. 

Location: Bozeman, Montana
Wage: $14.00 per hour with benefits
Schedule: 30-40 hours per week as needed
Reports to: Executive Director 

Position Overview:

The Executive Assistant reports to and works closely with the Executive Director to support the daily operation of The Traveling School office and development efforts. The position requires a passionate, creative, organized and flexible individual with strong project management skills to work in an often fast-paced, small office environment. Strong verbal and written communication skills and attention to detail are critical.


  • Maintain office technology, troubleshoot IT issues and coordinate all necessary technical issues with outside IT firm
  • Prepare and/or edit reports, spreadsheets, memos, letters, and other documents
  • Maintain schedule for conference room and ensure meeting materials and refreshments are available
  • Provide support and coordination in organizational accreditations and audits
  • Prepare outgoing materials including invites, letters, and packages and collect and process incoming mail
  • Answer phone calls and email inquiries, address them directly or direct them to appropriate parties or take message
  • Maintain relationship and contact information with Traveling School vendors
  • Maintain, order, and research supplies, as needed
  • Maintain physical and electronic copies of contracts, certifications, audits and other important documents
  • Make travel arrangements and register staff/board for conferences, trainings, recruiting or development trips
  • Facilitate and maintain records of new employee orientation including benefits packets, building keys, and personnel files
  • Maintain updated inventory of Traveling School property
  • Knowledgeable and experienced in all administrative functions of the organization and able to fill in/train staff as needed
  • Process donations and send proper tax acknowledgement letters
  • Bulk mailings and printing
  • Support events by managing guest lists, sponsor and donor communications, tracking event responses and sending event follow up materials
  • All other duties as assigned

Required Qualifications:

  • Enthusiasm for and positive representation of The Traveling School’s mission, values, goals, and culture
  • 2 years of administrative experience
  • Superior interpersonal skills as a teammate and colleague
  • Communicate effectively in writing as appropriate for the needs of the audience including efficient and accurate note taking skills; strong formal writing skills, neat handwriting, and ability to edit written materials
  • Ability to communicate tactfully and effectively with others and to work collaboratively as well as with a great deal of autonomy including working independently without supervision
  • Tech savvy: proficient in MS Suite (particularly Word and Excel) and databases
  • Ability to complete out of office walking or driving errands; valid driver’s license
  • Active listening to give full attention and to ask questions as appropriate
  • Ability to anticipate needs and initiate support remaining flexible and adaptable
  • Proactive and motivated work ethic; confident with sound judgment
  • Ability to work flexible hours
  • Demonstrate higher productivity during circumstances of high volume and high stress
  • Capable of managing multiple complex projects and meeting deadlines
  • Excellent attention to detail and organizational skills
  • Ability to adhere to confidentiality policies and procedures
  • Satisfactorily pass criminal and credit background checks

Preferred Qualifications:

  • Nonprofit experience
  • Associate’s or Bachelor’s degree in related field
  • Experience with Quickbooks

Working Conditions:  

  • The Executive Assistant works in an office environment
  • The Executive Assistant typically works a standard work week
  • The Executive Assistant may be required to work after normal office hours for board or committee meetings, special events or during high volume times of year

To apply for this position submit a cover letter, resume and 3 professional references here. Applications accepted through March 31, 2017. 

Academic Teachers

We are no longer accepting applications for Faculty Positions for 2017-2018 school year.

Interested in teaching for The Traveling School? Check out our most recent job description to gain an understanding of our academic teacher positions. To apply for the 2018-2019 school year, check back in September 2017

Nondiscriminatory Policy

The Traveling School is committed to excellence through diversity in its students, faculty, staff, and Board of Directors. The Traveling School provides equal employment opportunities to all employees/applicants for employment and students/student applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, sexual orientation, gender, gender identity or expression, marital status, pregnancy, veteran status, or political affiliation – except where sex, age, or ability represent bona fide educational or employment qualifications or where marital or veteran status are statutorily defined eligibility criteria for Federal or State laws. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Traveling School will make reasonable accommodations to allow qualified individuals with a disability to participate in the essential functions of the program. This policy does not preclude discrimi­nation based on bona fide qualifica­tions or other recognized excep­tions under the law.